ANNUAL MEETINGSATURDAY 12th OCTOBER 2019

I am directed to inform you that the ANNUAL MEETING of the Provincial Grand Lodge will be held at The Arena, Venue Cymru, The Promenade, Llandudno, on SATURDAY, the 12th OCTOBER 2019, at 3:00p.m., precisely, for the transaction of the annual business of the Province.

ALL PRESENT and PAST OFFICERS OF THE PROVINCIAL GRAND LODGE, together with WORSHIPFUL MASTERS, PAST MASTERS, and WARDENS, being Subscribing Members of the LODGES IN THE PROVINCE are hereby SUMMONED to attend in Full Dress Masonic Regalia, wearing the Insignia of their Present or Past Office and Rank.

All Master Masons who are subscribing Members of a Lodge in the Province are INVITED to attend, but they cannot speak or take part in the proceedings.

Present Provincial Grand Officers who are unable to attend are requested to notify the Provincial Grand Secretary as early as possible.

By Command of the Right Worshipful Provincial Grand Master,

Yours fraternally,

Provincial Grand Secretary

Please NoteThe Minutes of the Installation of the Provincial Grand Master designate held on Saturday, 13th October 2018, and the Minutes of the Annual Meeting of Provincial Grand Lodge held on Wednesday, 31st October 2018, have been published on the Provincial Electronic Communications System [PECS] private extranet site from where a copy can be downloaded and printed. A hard paper copy of the Minutes is also available on request from the Provincial Office - phone 01492 860223.

Order of Procedure

  1. The Right Worshipful Provincial Grand Master, Distinguished Guests, Grand Officers, and other Officers of the Provincial Grand Lodge North Wales enter in procession.
  2. Provincial Grand Lodge is opened in due form.
  3. The Summons convening the Provincial Grand Lodge is taken as read.
  4. The R.W. Provincial Grand Master is saluted according to Antient form.
  5. In Memoriam.
  6. The Minutes of the Installation of the Provincial Grand Master designate held on Saturday, 13th October 2018, and the Minutes of the Annual Meeting of Provincial Grand Lodge held on Wednesday, 31st October 2018, as published on the Provincial Electronic Communications System [PECS] are put for confirmation.
  7. The Provincial Grand Treasurer's Statement of Accounts and Report for the year ended 31st March 2019, (as printed and circulated) are put for confirmation.
  8. The Provincial Grand Treasurer is elected: - W. Bro. Malcolm Robert Mellor, ProvGTreas (St. Christopher Lodge No. 6034) has been nominated by W. Bro. David Kennedy Evans, PAGDC (Lodge of St Cystenin No. 6321) and seconded by W. Bro. Peter Talbot, PAGDC (Segontium Lodge No. 606).
  9. To elect an Auditor to audit the Provincial Grand Treasurer's Accounts.
  10. The Provincial Grand Secretary proposes that the R.W. Provincial Grand Master shall nominate Brethren for election on each of the following (when vacancies occur):-
    1. Rulers' Forum Group.
    2. Commission for Appeals Courts.
    3. Masonic Charitable Foundation.
  11. To appoint and invest the Provincial Grand Officers for 2019-2020.
  12. Address by the R.W. Provincial Grand Master.
  13. To collect Alms.
  14. The Provincial Grand Lodge is closed in due form.
  15. "Hen Wlad fy Nhadau" followed by the first verse of the National Anthem.
  16. The R.W. Provincial Grand Master, Distinguished Guests, Grand Officers, and other Officers of the Provincial Grand Lodge North Wales retire in processional Order.

Order of Procedure

  1. The Right Worshipful Provincial Grand Master, Distinguished Guests, Grand Officers, and other Officers of the Provincial Grand Lodge North Wales enter in procession.
  2. Provincial Grand Lodge is opened in due form.
  3. The Summons convening the Provincial Grand Lodge is taken as read.
  4. The R.W. Provincial Grand Master is saluted according to Antient form.
  5. In Memoriam.
  6. The Minutes of the Installation of the Provincial Grand Master designate held on Saturday, 13th October 2018, and the Minutes of the Annual Meeting of Provincial Grand Lodge held on Wednesday, 31st October 2018, as published on the Provincial Electronic Communications System [PECS] are put for confirmation,
  7. The Provincial Grand Treasurer's Statement of Accounts and Report for the year ended 31st March 2019, (as printed and circulated) are put for confirmation.
  8. The Provincial Grand Treasurer is elected: - W. Bro. Malcolm Robert Mellor, ProvGTreas (St. Christopher Lodge No. 6034) has been nominated by W. Bro. David Kennedy Evans, PAGDC (Lodge of St Cystenin No. 6321) and seconded by W. Bro. Peter Talbot, PAGDC (Segontium Lodge No. 606).
  9. To elect an Auditor to audit the Provincial Grand Treasurer's Accounts.
  10. The Provincial Grand Secretary proposes that the R.W. Provincial Grand Master shall nominate Brethren for election on each of the following (when vacancies occur):-
    1. Rulers' Forum Group.
    2. Commission for Appeals Courts.
    3. Masonic Charitable Foundation.
  11. To appoint and invest the Provincial Grand Officers for 2019-2020.
  12. Address by the R.W. Provincial Grand Master.
  13. To collect Alms.
  14. The Provincial Grand Lodge is closed in due form.
  15. "Hen Wlad fy Nhadau" followed by the first verse of the National Anthem.
  16. The R.W. Provincial Grand Master, Distinguished Guests, Grand Officers, and other Officers of the Provincial Grand Lodge North Wales retire in processional Order.

General Admission

All Brethren must present THE ATTENDANCE RECORD TICKET DULY COMPLETED IN BLOCK CAPITALS; at the Registration Centre situated in The Arena reception area immediately prior to entering Provincial Grand Lodge, otherwise admission cannot be obtained. Brethren must be seated 15 minutes prior to the commencement of proceedings.

Disabled Brethren and those with health issues are requested to notify the Provincial Office in advance of the meeting in order that any special requirements can be arranged. Stewards will be available to help you when entering The Arena and will direct you to your seat. Spaces are available for wheelchair users.

For those Brethren with impaired hearing, an infra-red loop system is available in The Arena. The necessary compatible equipment will be available for Brethren to borrow at the Registration Centre, subject to the acceptance of the applicable Terms & Conditions.

Acting Provincial Grand Officers Designate

All Acting Provincial Grand Officers Designate before taking the seat assigned to them must obtain their Acting Collar Jewel from the Brother assigned to the task, who will record and issue them. All Jewels will be available at the designated desk in The Arena reception area. You are requested that this formality is completed at least 45 minutes before the commencement of proceedings.

Clothing, Regalia and Robing

Dark clothes or Morning suit with a plain Black, Provincial or Craft Tie and White Gloves will be worn. All Royal Arch Companions must wear their Royal Arch Jewel with their Craft Regalia.

Grand Officers will wear full Dress Regalia and Tailcoats.

Provincial Grand Officers, both Acting and Designate, down to and including the rank of Assistant Grand Director of Ceremonies should wear Tailcoats.

Holders of Provincial Grand Rank will wear Full Dress Regalia.

Masters, Wardens, and all Past Masters must wear the Insignia of their Present or Past Office and Rank.

Designated Robing facilities will be available for Distinguished Guests, Officers of the United Grand Lodge, Acting Provincial Officers and the Heads and Leaders of other Orders.

All Past and Designate Provincial Officers, Worshipful Brethren and Brethren should use the Orme Lounge for robing.

Gift Aid Envelopes

Gift Aid Envelopes are available for the Alms collection and will be provided on individual seats for use by Brethren who are UK Taxpayers. Please ensure that you use block capitals when completing the declaration and that your Post Code is clearly shown.

Car Parking

Please note the Car Park at the rear of Venue Cymru together with facilities on The Promenade are Pay and Display. Llandudno is a busy town particularly on a Saturday, so Brethren are advised to car share where possible.